Before your data is published, a TRU Borealis Librarian will use the following list to ensure that your Dataset and metadata is ready for publication. Note that your data itself will not be curated; however, we recommend that you ensure your data is organized and usable.
Refer to the metadata tab for instructions on metadata.
Generally, all file names should follow the same structure. This will help anyone who is using your data navigate between files and understand their relationships. There are many different conventions for naming files.
This is an example of a file naming convention. Dates in YYYYMMDD order will sort chronologically. ProjectName indicates the project that the file is attached to. DescriptiveFileName will tell the user what information they can find in the file. Version numbers will ensure that the latest version of the file is used.
File naming conventions guidelines: https://datamanagement.hms.harvard.edu/plan-design/file-naming-conventions
A “ReadMe” file will help research data be read and interpreted correctly. A plain text (.txt) file should be created to provide information for the dataset. Required information to include in the ReadMe file:
Basic ReadMe file template: https://cornell.app.box.com/v/ReadmeTemplate
There are many other metadata fields that can be filled out beyond the required ones listed above. These will provide additional context to anyone viewing your data and help your data be findable.
Refer to the Dataverse North Metadata Best Practices Guide for guidelines and examples of all metadata fields: https://zenodo.org/record/5668945#.ZCsTWPbMK5d
The librarian will confirm with the depositor that any restricted files are intentionally restricted, and that any embargoed files are intentionally embargoed with the correct embargo end date.